Project details.
Working with the public
It is not yet a legal responsibility but it is highly recommended that anyone working with the general public applies for a Basic Disclosure certificate. For those people working with children it is a legal responsibility to have an Enhanced Disclosure certificate. It may soon be law for people working with vulnerable adults to have Enhanced Disclosure. Both Basic and Enhanced Disclosure are £20. Basic Disclosure can be applied for over the internet and forms for Enhanced Disclosure should be requested from Disclosure Scotland.
On 28 February 2011, the Scottish Government introduced a new membership scheme to replace and improve upon the current disclosure arrangements for people who work with vulnerable groups.
The Protecting Vulnerable Groups (PVG) Scheme is designed to help to ensure that those who have regular contact with children and protected adults through paid and unpaid work do not have a known history of harmful behaviour; to be quick and easy to use, reducing the need for PVG Scheme members to complete a detailed application form every time a disclosure check is required; and to strike a balance between proportionate protection and robust regulation and make it easier for employers to determine who they should check to protect their client group.
The Scottish Centre for Intergenerational Practice has produced a useful guide to the scheme and more information is available from the PVG scheme website.
Using local suppliers
Using local suppliers is an opportunity to build up relationships with local businesses. Most local suppliers are listed in local directories.
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Key resources
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Social enterprise support
Many community food initiatives adopt a social enterprise model. Find out more about advice, training and funding available for social enterprises.
Social enterprise
The Social Enterprise Academy run accredited courses.
Selling food
If you are selling food to the public you need to know the ingredients in the food and anything the food might have come into contact with which could be a risk to people with allergies and intolerances.
Retail skills
Training available for people who have not worked in retail before.
Resources
<p>Some of the most helpful resources and signposts will be found by <a href="/projects/makinglinks.php">networking and making links</a> in your local area.</p>
<p>There is plenty of help to look for funding. There are also other ways of getting funds such as membership schemes or tendering for public services.</p>
Research
<h3>What is research?</h3>
<p>The primary purpose of research is to learn. It can be carried out to learn more
about a certain topic/issue, or it can be to used to learn more about how something works or does not work. Ultimately, research is carried out to further our knowledge and understanding.</p>
<p>Research can be exploratory in nature to learn more about a given topic. The findings of this type of research may then lead to planned activities. Research can also be practice-based, where learning is gained through activities.</p>
<h3>Why is research important?</h3>
<p>Research helps us to learn how to address issues effectively.</p>
<p>For example, we might want to know more about the food choices made by young people within a community and why they make these choices. These findings could be used to plan activities that would encourage and support young people to make healthier choices.</p>
<p>Or, we might want to know whether planned activities will work. For example, a community food initiative might plan to run cookery skills sessions within their local area but they do not know the best approach. They may choose to do a piece of research to explore what activities would be popular, when might be a good time, where a good location would be and who might be interested in taking part.</p>
<p>By using research we can make evidence informed decisions, which help to make sure, as much as possible, that what we do is effective. However, it is important to <a href="/projects/projectitem.php?projectid=48&pagetitle=Making%20a%20difference&projectname=Evaluation">evaluate</a> all our activities to determine if activities have gone to plan, the difference they have made and what learning has been gained. Research can be carried out from community level to national level and it can also be carried out for many different reasons such as developing community based activities, developing policy or sharing understanding with others. As research can range from being very simple to very complex it is important to know what you want to learn from any piece of research and how you might use the findings.</p>
<h3>Who does research?</h3>
<p>Within the community food and health sector everyone can be doing research.</p>
<p>Research can be to determine the number of customers a grocery delivery service has, the price of fruit and vegetables or the most popular recipe to be made in a cookery session. It can also be more complex, in order to explore a certain topic, such as food culture, or to gain more understanding about the training needs of community food initiatives.</p>
<p>Research is also done by larger organisations such as Community Food and Health (Scotland); Scottish Government; Consumer Focus Scotland; NHS Health Scotland; Food Standards Agency (FSA); universities; Glasgow Centre for Population Health and many others. Some organisations may chose to pay an independent researcher to carry out the work on their behalf. </p>
<h3>Details
of CFHS research activity</h3>
<p>Below are some links
to research that CFHS has carried out. For more information about training
opportunities and development work being carried out by CFHS, please visit the <a href="/about/currentwork.php">Current Work</a> page of our website.</p>
<ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhs-recessionsurveyoct09-1520.pdf">Impact of
the economic downturn for CFHS conference delegates and the communities they
work with</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsreachmappingexerciseminorityethniccommunities-1629.pdf">Mapping Exercise of Third Sector Food and Health
Initiatives with Minority Ethnic Communities</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsclaritycommunitycaferesearch-1951.pdf">Report on research into community cafés in Scotland</a>: [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/chfsmisingingredientsreport-4754.pdf">The Missing
Ingredients: Practice, policy and impact: food, health and homelessness in
Scotland</a> [PDF]</li>
</ul>
<h3>Research
reports relevant to community food and health activities </h3>
<p>Below are some
links to other research reports that are relevant to community food and health
activities: </p>
<ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/nhshsfoodculturescotlandreport-2443.pdf">Understanding food
culture in Scotland and its comparison in an international context:
implications for policy development</a> (NHS Health Scotland) [PDF]</li>
<li>The Health Scotland website has <a href="http://www.healthscotland.com/understanding/publications/index.aspx">more
reports produced by NHS Health Scotland</a></li>
<li><a href="http://www.food.gov.uk/science">Research
reports produced by the Food Standards Agency</a></li>
</ul>
<h3>Additional
resources </h3>
<p>Below are some
links to relevant reports.</p>
<ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsfruitfulparticipation-4805.pdf">Fruitful participation</a> – this publication about Participatory Appraisal highlights some research
techniques that are engaging and encourage participation. [PDF]</li>
</ul>
<h3> More information</h3>
<p>More information about research in communities can be found at:</p>
<ul>
<li>The Scottish Community
Development Centre has a <a href="http://www.scdc.org.uk/community-research/">web page about community research</a></li>
<li><a href="http://www.knowledge.scot.nhs.uk/home.aspx">Knowledge Scotland</a> is
an NHS Education for Scotland website with a range of resources about evidence,
information, e-learning, and community tools.</li>
<li>The <a href="http://www.scotland.gov.uk/Topics/Statistics/16002">Scottish Household Survey</a> aims to provide
representative information about the behaviour of Scottish Households, both
nationally and at local authority level.</li>
<li>Based in the University of Dundee, <a href="http://www.dundee.ac.uk/medther/nutrition/">CPHNR provides a
multi-disciplinary approach to research and teaching on food and health</a>. It
develops research programmes in partnership with
government agencies, local and national health education agencies, food
producers, manufacturers and retailers, health education agencies, consumer and
community organisations.</li>
</ul>
Property
Your project may lease or own a property. SCVO has put together a useful checklist of all the things you should take into consideration concerning property.
Practice
<h3>Practice details</h3><p> Practice. <strong>Bold.</strong><br /></p>
Outcomes
<h3>What are
outcomes?</h3>
<p>Outcomes are the
changes made as a result of our work. By measuring outcomes you can demonstrate
the difference that is made through your activities.</p>
<p>Outputs are what you
deliver through your activities, eg. the number of people attending a training
course or the number of people receiving a newsletter.</p>
<h3>Why are
outcomes important?</h3>
<p>Outcomes are important
as they reflect the difference that is being made for communities and not just
how this difference is being made.
They encourage us to focus on the changes and not just the activities. By
measuring the outcomes that are
achieved through activities we are highlighting the real differences that are
made for individuals and families.</p>
<p>For example, if we consider a food and health training course. The output for this would be the
number of people taking part in the training session and the outcomes would
measure what they have learnt and what they will do differently as a result of
this training.</p>
<p>Outputs are important to report as well as outcomes.</p>
<h3>Who
measures outcomes?</h3>
<p>In 2007 the Scottish
Government launched Scotland Performs, a national performance framework
designed to capture change and progress against priority issues for
Scotland. This outcomes-focused
approach encourages us to focus on the differences being made.</p>
<p>Funders and agencies want to show a difference has been made by their support
for your work. Local authorities, the Scottish Government and Health Boards all
have intended outcomes they want to achieve in the next few years. If your
outcomes match theirs, you have a better chance of gaining support.</p>
<p>Many community food
initiatives have been evaluating their outcomes for a long time whilst others
are now getting to grips with this new reporting environment. This is the same for some funders.</p>
<h3>Details
of CFHS activities</h3>
<p>Below are some links
to work that CFHS has undertaken around measuring outcomes. For more
information about training opportunities and development work being carried out
by CFHS, please visit the <a href="/about/currentwork.php">Current Work</a> page of our website.</p>
<ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhscelebratingoutcomes-8255.pdf">Celebrating
Outcomes</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsfactsheetobesityroutemapmarch2011-2700.pdf">Fact Sheet: Community food initiatives contributing to the Scottish
Government Route Map for Preventing Overweight and Obesity in Scotland</a> [PDF]</li>
</ul>
<h3>Reports relevant to
community food initiatives</h3>
<p>Below are some links to relevant reports that may be of interest:</p>
<ul>
<li>This <a href="http://www.greenspacescotland.org.uk/default.asp?page=481">framework was developed by <strong>greenspace scotland</strong></a> with support from NHS Health
Scotland and Scottish Natural Heritage.</li>
</ul>
<h3>Additional
resources</h3>
<p>Below are some
links to additional resources that may be of interest:</p>
<ul>
<li><a href="http://www.evaluationsupportscotland.org.uk/HarmonisingReportingWorkingGroupReport.pdf.pdf">Harmonising
Reporting Working Group: Report to the Scotland Funders' Forum</a> [PDF]</li>
</ul>
<h3>More
information</h3>
<p>More information can
be found at the following links:</p>
<ul>
<li><a href="http://www.scotland.gov.uk/About/scotPerforms">Further details on Scotland Performs</a></li>
<li><a href="http://www.evaluationsupportscotland.org.uk">Evaluation Support
Scotland has a range of support guides for planning and measuring outcomes</a></li>
<li><a href="http://www.biglearningzone.org.uk/aims_and_outcomes.html?fromsearch=-uk">The BIG Lottery</a> </li>
<li><a href="http://www.healthscotland.com/topics/settings/community-voluntary/oa.aspx">NHS Health Scotland</a> has a page dedicated to the use of outcomes focused
approaches by community and voluntary sector organisations.</li>
</ul>
Organising an event
In addition to health and safety and insurance which are covered in the sections above, you should contact your local authority for a licence and inform the police if you are using a public space.
Organisational and community development
Organisations that work to deliver services to communities should ensure they are meeting the needs of the community. This means they may need to develop as an organisation or further develop their relationship with the community as they find out more about these needs. This may require taking on staff, changing the organisation structure or offering opportunities and support to volunteers. There is loads of support out there to assist you to develop your organisation and also to develop your relationship with the community you work with.
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Key resources
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Making links with local support structures
Your local Council is home to a number of support structures from your local community planning partnership to your local community learning and development team. Other support structures also exist such as Community Health Partnerships and Councils for Voluntary Service (CVS) local offices. Find out what these structures do and how they can support your work.
Local support workers
Local support workers canít support your work unless they are aware of what you do. Job titles, remits and where you will find these workers may vary across Scotland.
Insurance
It is the responsibility of your project's management committee to make sure you have adequate insurance which complies with relevant legislation. For a list of compulsory insurance, highly recommended insurance and other types of insurance have a look at the list of SCVO's website.
Health and safety
Health and safety is highly regulated. The Health and Safety Executive has a ten-point list of what you must do, gives advice and tools to help you meet your key health and safety responsibilities, including a health and safety policy template. Go to the 'Getting started' section of its website.
Handling food
Food business operators should ensure their employees and volunteers are trained to a level commensurate with work activity. Anyone on the periphery of handling food should be trained to the level of 'Introduction to Food Hygiene'; this includes play staff, delivery staff and administrators. Anyone handling food should be trained to the level of 'Elementary Food Hygiene'. 'Elementary Food and Health' is about nutrition and is aimed at anyone involved with food. The cost of courses is dependent on the delivery centres. Visit The Royal Environmental Health Institute of Scotlandís (REHIS) website to find delivery centres and courses.
Fundraising strategy
Every project should be thinking about the long term as well as the short term. Having a strategy will help your project clarify what you need the money for and how to go about getting it.
Funding Sources
Community food activity can attract a wide range of funders. Funding agencies and priorities change regularly. We try to keep the site as up-to-date as possible, but we apologise for any out-of-date information in this section. You will need to look at the funders' websites or get in contact to find out the next deadline and up-to-date priorities.
Food, nutrition and hygiene training
Food business operators should ensure their employees and volunteers are trained to a level commensurate with work activity.
Finding a local champion
A local champion can create links for your work which may lead to increased support. There is no hard and fast rule for finding a local champion. People will champion your work if they understand and support both the outcomes you intend to achieve and your approach to achieving them. People elected by the community are often keen to find out about projects which deliver improvements for the local community. It is prudent to approach elected representatives from a range of political parties.
Filling in the forms
Many funding applications fail, simply because the application submitted does not represent the intentions of the project well enough.
Farming, growing and marketing
Growing isn't just about planting and harvesting. There are courses available on 'How to set up a box scheme' and ëGetting local food in your local school'.
Evaluation
<h3>What is
evaluation?</h3>
<p>Evaluation is about
demonstrating the difference you are making and learning about what works and
what does not work. Through
evaluation you can learn more about your work and it can help inform what you
do in future.
</p><p>Evaluation involves
asking questions of yourselves and your stakeholders, analysing the information
and then reporting the findings.
This evidence can then inform your future activities.</p>
<h3>Why
is evaluation important? </h3>
<p>Evaluation is important as it
helps us learn about what works and what does not work and helps ensure that we
use resources efficiently and effectively.
</p><p>Evaluation is also
about being accountable as well as about learning from our activities.
</p><h3>Who does
evaluation?</h3>
<p>Everyone
should evaluate their activities.</p>
<p>Firstly, we must be
accountable for our work. We must be able to demonstrate the difference that is
made through our activities and show how we achieve this.
</p><p>Secondly, we must
continue to learn from our activities so that we can constantly develop
practice that is effective. It is important to share learning as much as
possible so that others can learn from our activities. In turn, it is important
to consider how other people are evaluating their activities and the learning that
could be gained from this.</p>
<h3> Details of CFHS evaluation activities</h3>
<p>Below are some links
to CFHS evaluation activities. For more information about training
opportunities and development work being carried out be CFHS, please visit the <a href="/about/currentwork.php">Current
Work</a> page.</p>
<ul>
<li>I<a href="http://www.communityfoodandhealth.org.uk/fileuploads/claritycfhssmallgrants2008impact-1875.pdf">mpact of the Community Food and Health (Scotland) small grants scheme, 2008</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhseconomicevaluationhappyjackmay2010-6835.pdf">An Evaluation of Happy
Jack: What is the economic value of the project?</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhseconomicevaluationfoodtrainmay2010-6432.pdf">Evaluation of the Food
Train in terms of its Economic Value</a> [PDF]</li>
</ul>
<p> Below are links to three staged reports from the Early Years Self Evaluation
Collaborative. This collaborative
was a pilot programme commissioned by CFHS, and led by Evaluation Support
Scotland, to support six groups to show the impact of their work with parents
and children 0-5 years old. </p>
<ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsearlyyearsselfevaluationreport-5610.pdf">Early Years Self Evaluation Collaborative: Stage 1 interim report</a> [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhseysecstagetwo-9312.pdf">Early Years Self Evaluation Collaborative: Stage 2 interim report</a> [PDF]</li>
<li> <a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhseysecstagethreereport-7469.pdf">Making the Case: Early Years Self Evaluation Stage 3 report</a> [PDF]</li>
</ul>
<h3> Evaluation reports relevant to community food initiatives</h3>
<p>Below are
some links to relevant evaluation reports that may be of interest for community
food initiatives.
</p><ul>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhsevaluationedinburghcommunitycafcapacitybuildingpilotprogramme-0479.pdf">Evaluation of the Edinburgh Community Cafe Capacity Building Pilot Programme</a> [PDF[</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/cfhssummarysgfhealthylivingpilot-2621.pdf">Evaluation of the roll
out of the Scottish Grocers Federation’s Healthy Living Programme to
Community Food Initiatives</a> [PDF]</li>
<li><a href="http://www.healthscotland.com/uploads/documents/8918-EvaluationWeb16%201CommBP.pdf">Addressing
the challenges for evaluation and learning in community-led health</a> [PDF]</li>
<li>Evaluation
of the roll out of the Food Train (available as of 4 April)</li>
</ul>
<h3>Additional
resources</h3>
<p>Below are some links
to relevant evaluation reports that may be of interest:
</p><ul>
<li>The <a href="http://www.scdc.org.uk/what/LEAP">Learning Evaluation and Planning (LEAP) framework</a> is a designed to support
a partnership approach to achieving change. It is based on a 5-step planning
and evaluation cycle.</li>
<li><a href="http://www.biglotteryfund.org.uk/iic_case_studies.pdf">The BIG
Lottery: An Album of Impact</a> [PDF]</li>
<li><a href="http://www.bbc.co.uk/pudsey/grants/evaluation.pdf">How are you
doing? A Guide to Self-evaluation</a>, BBC Children in Need [PDF]</li>
<li><a href="http://www.communityfoodandhealth.org.uk/fileuploads/report-of-20-april-economic-evidence-roundtable-discussion--nhs-health-scotland-2-7735.pdf">Economic Evidence for
the Community and Voluntary Health Sector in Scotland - What are the questions
we still need answered?</a> [PDF]</li>
</ul>
<h3>More
information</h3>
<p>More information
about evaluation can be found at:</p>
<ul>
<li><a href="http://www.evaluationsupportscotland.org.uk">Evaluation Support
Scotland</a> works with voluntary organisations and funders to provide support with
evaluation.</li>
<li><a href="http://www.ces-vol.org.uk">Charities Evaluation
Services</a> offers support to charities.</li>
<li><a href="http://www.ces-vol.org.uk/"> The </a><a href="http://www.healthscotland.com/understanding/evaluation/index.aspx">evaluation team at
NHS Health Scotland</a> enables a better understanding of the reach and impacts of
Scotland's policies and actions that are intended to improve health and reduce
health inequalities.</li>
</ul>
Equal opportunities and disability discrimination
The Disability Discrimination Act 2005 and the Equality Act 2006 apply to everyone. The Equality and Human Rights Commission, who have an office in Glasgow, is a one-stop shop for all information on equality and disability rights. You can call the helpline 0845 604 5510 or submit a query on the website which has a digest of Scottish legislation.
Employing people
Employment law gives employers responsibilities and employees rights. The Advisory, Conciliation and Arbitration Service (ACAS) has a very useful website with information to download on all aspects of employment law from paternity leave and redundancy.
Dealing with contracts
If you have a lease for a building, provide a contracted service or contract a consultant, it is your responsibility to check that the contract suits your requirements before you sign. For advice on contracts your first port of call should be your local solicitor. You can find a solicitor in your area through the Law Society.
Cooking and catering skills
The Focus on Food Healthier Scotland cooking bus can travel to your community.
Community projects in your area
Successful community food projects make time to meet people involved in other community-led projects within the local area to swap project management experiences, share in local funding opportunities and increase awareness of their work locally. If you are networking locally you will be aware of local projects. By searching through the networks listed you may find more to build links with.
Catering to the public
If you are catering to the public there are all sorts of things to consider, from registering your food premises to when to charge VAT and traceability of ingredients.
Buying food
The key to buying food stuff is negotiating with suppliers to purchase the goods you want at a good price. As a buyer it is your responsibility to shop around to find the best quality for your customers. This can be a challenge when buying perishable products such as fruit and vegetables. The good news is that buying gets a lot easier when you have built up a list of suppliers which you can switch between.
Business skills training
Thereís plenty of support out there for starting a business and being business-like.
Business skills training
Thereís plenty of support out there for starting a business and being business-like.
Becoming a charity
If you want your project to be recognised as a charity you need to gain charitable status. To do this you must apply to the Office of the Scottish Charity Regulator (OSCR).
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